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Privacy Policy

In this Privacy Policy, we will inform you about the type of data that Siemens Stiftung collects about you and the way that this information is used. Here you can also find out more about your rights.

Siemens Stiftung (hereinafter referred to as “we” or “us”) is responsible for the processing of data described hereinafter. You will find more details in the imprint.

I. Processing of data on our website

Here is an overview of the websites operated by Siemens Stiftung:

When you visit our websites, we store the following information, which your browser transmits to our server:

  • your abbreviated IP address,
  • the date and time you accessed the sites,
  • the name and address of the file called up,
  • the amount of data transferred,
  • messages on whether the websites were successfully called up, and
  • data identifying the browser and operating system you use.

This data is processed to enable use of the website from a technical perspective (establishment of a connection). The data is also analyzed statistically in aggregated form (i.e., in a way that does not permit identification of individual users) to ensure system security and to, facilitate technical administration of the network infrastructure. The legal basis for this is Art. 6 Para. 1 f) of the EU General Data Protection Regulation (GDPR) – our legitimate interest in providing websites which are secure and properly functioning. 

In addition, log data is statistically evaluated for the purpose of optimising our online content. You will find more details on the relevant processing and tools in section 3. b) below.

In addition, we process personal data on our websites only if you disclose it to us, such as by filling out a contact form, registering for a newsletter, applying for an empowering people. Award, sending e-mail or registering for our Media Portal.

a) Contacting us (contact form, newsletter and job applications)

If you disclose your personal data to us using contact forms, forms to register for newsletters, an application form for an award or e-mail, it will be used to reply to your inquiry or provide you with access to the services you requested (such as to supply you with information with our newsletter or to examine your application for a job). The legal basis for this is Art. 6 Para.1 a) or b) of the GDPR – your consent or a contract with you. This data is not combined with usage data collected when you visit one of our websites (see section 1).

b) Registration for our Media Portal

The comments under a) also apply to personal data you disclose to us when registering for the members’ only section of our Media Portal.

After registering, you may request the closure of your account at any time in accordance with the terms and conditions of use for the Siemens Stiftung Media Portal. Please send your name, address and e-mail address to us at: medienportal@siemens-stiftung.org. We will delete your registration and all data associated with your account except where we are legally required to retain it; such retention may be required by tax law, for example. After deletion, you will no longer be able to access the members’ only section of the Media Portal.

If you visit one of our websites, we may store information on your device in the form of cookies. Cookies are small text files that are placed in your browser and enable us, for example, to save your password so that you do not need to enter it every time or to adapt our website content to your interests.

In the following, we will distinguish between different categories of cookies as their use may be subject to different legal provisions.

a) Necessary cookies

In order for the website to function properly and in accordance with legal requirements, certain cookies are required. Such cookies make a website usable by providing basic functionalities such as page navigation, access to protected areas of the website or the display of content in the correct language. Due to their importance for the functioning of the website, you cannot refuse these types of cookies.

The cookies we use to operate this website include cookies that record:

  • whether a particular user is currently logged in to the Media Portal or not (the legal basis is Art. 6 Para. 1 lit. b) GDPR – contract),
  • which display language a user has chosen (the legal basis is Art. 6 Para. 1 lit. f) GDPR – our legitimate interest in adapting our websites to the user’s preferences), and
  • which category(ies) of cookies a user has accepted or rejected in the cookie banner (legal basis is Art. 6 Para. 1 lit. f) GDPR – our legitimate interest in complying with users choices regarding our use of cookies).

The lifetime of the necessary cookies used by us ranges from the respective session up to two years .

b) Cookies for statistical purposes

In addition, we use cookies to obtain information about the use of our websites and to be able to improve our websites based on this information.

Website analysis using Matomo

In order to design our websites according to your needs we use the web analysis tool Matomo. Matomo places cookies on your end device and transmits usage information to our server, where it is stored for analysis purposes. Your IP address is only processed in a shortened form during this process. The legal basis for the processing of these statistical usage data is Art. 6 Para. 1 lit. f) GDPR – our legitimate interest in constant optimisation of our online services.

The lifetime of the Matomo cookies extends from the respective session up to one year.

If you want to prevent the processing of data for analysis purposes with Matomo, you can object at any time by mouse click on the following link. In this case an opt-out cookie without usage data is stored in your browser, which results in no session data being collected from this time on.

Caution: If you delete the cookies stored on your device, the opt-out cookie will also be deleted and you will have to set it again as described above.

Website analysis using Google Analytics

To the extent you consent, we use cookies of Google Analytics, a web analysis service of Google Ireland Ltd. (“Google”), on the websites of the empowering people. Network.

With the aid of cookies, Google Analytics enables us to analyze your use of our websites. The information is transferred to Google servers and stored there in accordance with Google’s Privacy Policy. The legal basis for the use of Google Analytics on our website is Art. 6 Para. 1 lit. a) GDPR – your consent.

We use Google Analytics with the “_anonymizeIp()” extension. This shortens IP addresses to prevent any direct association with specific persons.

You can revoke your consent at any time without disadvantages and with effect for the future. To do so, please change your settings here.

Alternatively, you can generally deactivate the collection of your data by Google Analytics by downloading and installing the browser plugin available at https://tools.google.com/dlpage/gaoptout?hl=en

c) Remarketing cookies

Google Custom Search

The websites of the empowering people. Network utilize features of Google Custom Search.

Your data is protected due to the fact that Google Custom Search is only integrated after obtaining your consent. Personally-identifying data is not automatically shared with third-parties.

When using the search functionality, data such as the website you visit, your IP address and your browser type are transmitted to Google. Google may also set cookies, which may be used for advertising purposes, on your end device.

The information collected thereby is used by Google in accordance with its Privacy Policy.

The legal basis for the inclusion of these videos is Art. 6 Para. 1 lit. a) GDPR – your consent.
You can revoke your consent at any time with disadvantages and with effect for the future. To do so, please change your settings here.

Google Ads

To the extent you consent, we use the remarketing feature of Google (“Google Ads”) on the websites of the empowering people. Network.

This feature is implemented by cookie technology and is used to show interest-based advertising to visitors of websites within the scope of the Google advertising network. In this way, a visitor to these pages may see ads which relate to content the visitor previously accessed on other websites.

The legal basis for the use of Google Ads is Art. 6 Para. 1 lit. a) GDPR – your consent. For further information on Google remarketing and Google’s privacy policy, please go to: http://www.google.com/privacy/ads/.

You can revoke your consent at any time without disadvantages and with effect for the future. To do so, please change your settings here.

Alternatively, you can generally deactivate this feature by visiting http://www.google.com/settings/ads, where you can adjust the relevant settings.

YouTube

On our websites, content from Google’s video portal YouTube is integrated.

Your data is protected due to the fact that content from YouTube is only integrated after obtaining your consent. Personally-identifying data is not automatically shared with third-parties.

When loading and playing these videos, data such as the website you visit, your IP address and your browser type are transmitted to Google. Google may also set cookies, which may be used for advertising purposes, on your end device.

The information collected thereby is used by Google in accordance with its Privacy Policy.

The legal basis for the inclusion of these videos is Art. 6 Para. 1 lit. a) GDPR – your consent.

You can revoke your consent at any time with disadvantages and with effect for the future. To do so, please change your settings here.

Vimeo

On our websites, content from Vimeo’s video portal is integrated.

Your data is protected due to the fact that content from Vimeo is only integrated after obtaining your consent. Personally-identifying data is not automatically shared with third-parties.

When loading and playing these videos, data such as the website you visit, your IP address and your browser type are transmitted to Vimeo. Vimeo may also set cookies, which may be used for advertising purposes, on your end device.

The information collected thereby is used by Vimeo in accordance with its Privacy Policy.

The legal basis for the inclusion of these videos is Art. 6 Para. 1 lit. a) GDPR – your consent.

You can revoke your consent at any time with disadvantages and with effect for the future. To do so, please change your settings here.

Twitter

Our websites utilize features of the Twitter service. This social plugin is considered standard in the modern media landscape and therefore important for distributing our content. These features are provided by Twitter International Company in Ireland (“Twitter”).

Your data is protected due to the fact that content from Twitter is only integrated after obtaining your consent. Personally-identifying data is not automatically shared with third-parties. To protect your privacy, we explicitly inform you prior to displaying third-party content or prior to transferring data to Twitter. Users can consent to the transfer of data and the display of such content with the so-called two-click solution.

Activating the Twitter plugin means that data such as the website you visit, your IP address and your browser type are transmitted to Twitter. Twitter may also set cookies on your end device. The information collected thereby is used by Twitter in accordance with its Privacy Policy.

The legal basis for integrating the Twitter plugin into our website is the consent of the user (Art. 6 Para.1 lit. a) GDPR).

If a user consents, this preference will be permanently stored in the user’s internet browser. This consent can be revoked at any time:

II. Processing of data in our contact database

1. Purpose and legal basis of the processing

Our contact database is used to maintain a current list of institutions and contact partners who are important to Siemens Stiftung’s activities. The database contains the contact information of individuals who have a connection to the work carried out by Siemens Stiftung or a professional interest in the activities or a particular focal point of Siemens Stiftung.

We use the contact database to carry out the mission defined in the foundation’s charter, particularly those aspects related to the fostering of secure basic services, high-quality education and cultural understanding  (you will find the detailed catalogue of the foundation’s missions in section 2 (1) of our articles of association).

We use your contact for such purposes as:

  • Contacting you in connection with specific questions,
  • Inviting you to events that are relevant to you or
  • Informing you about upcoming or ongoing projects that are relevant to you.

The legal basis of the processing of your data in our contact database is Art. 6 Para. 1) lit. f) of the GDPR (legitimate interest).

2. Categories of personal data that are processed

To fulfill the purposes listed in section II (1), we process personal master data (in particular, your second name and first name) and contact data (in particular, your (office) address, e-mail address, telephone number and contact options in social networks).

III. Transmission of data

We cooperate with service providers who help us deliver our offering. These service providers process data solely on behalf of and under the control of Siemens Stiftung and only for the purposes specified in this privacy policy.

If use of these service providers results in data being transferred to countries outside the European Economic Area, Siemens Stiftung ensures an appropriate level of data protection by means of contractual arrangements (termed “standard data protection clauses”) or other mechanisms authorized by the GDPR. The particular clauses involved can be found online by using the following link

IV. Retention of data

We store personal data only for as long as it is required to provide you with the services you requested, to protect legitimate interest or to comply with statutory retention periods.

Data that is collected while you surf on our websites (see section I (1)) and that may constitute personal data under the law is stored for a period of 14 days, unless an exceptional incident (such as after an attack by hackers) requires it to be stored for a longer period of time.

Data without reference to specific persons can be stored permanently.

V. Your rights and points of contact

Under the GDPR, you are entitled to the following rights:

a) General rights

You may demand access to and information on data stored concerning you, and you have the right to receive, in a commonly used and machine-readable format, the data you have provided. You may also demand that your data be erased or rectified and processing of it restricted in cases where you have legitimate grounds. If your personal data is transferred to a country outside the EEA that does not offer an adequate level of protection, you may request a copy of the agreement that ensures an adequate level of protection of personal data.

b) Withdrawal of your consent

If you have consented to your personal data being processed on the website, you may withdraw that consent at any time with future effect.

You can withdraw your consent to the use of Google Analytics and Google Ads by following this link.

You can withdraw your consent to the integration of the Twitter plugin by clicking on the button in section I (3) c) above.

c) Right to object

You have the right to object to use of your personal data if we use it based on a weighing of interests (Art. 6 Para 1 lit. f) GDPR). In that case, we will no longer use your data, unless we have an overriding interest in doing so. You may object to use of your data for communication purposes, such as to send you mailing campaigns, at any time without any further weighing of interests.

d) Points of contact

If you wish to exercise the above rights, you may contact Siemens Stiftung or our Data Protection Officer, Mr. Reinhold Csakli (datenschutz@siemens-stiftung.org) directly in writing or by e-mail. You may also directly contact the responsible data protection authority if you have questions or wish to lodge a complaint. The authority responsible for Siemens Stiftung is the Bavarian Data Protection Authority (BayLDA).

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4. Data processing by third-party providers - Google Analytics and Twitter

a) We use Google Analytics, a web analytics service provided by Google Inc. (“Google”) for our websites

Google Analytics enables us to analyze your use of our websites with the aid of a cookie. The information is transferred to a Google server in the United States and stored there in accordance with Google’s Privacy Policy. Google’s self-certification under the Privacy Shield offers an adequate level of protection for data stored in the United States.

In light of the current discussion about the use of analysis tools with full IP addresses, we would like to point out that we use Google Analytics with the “_anonymizeIp()” extension. This shortens IP addresses to prevent any direct association with specific persons.

You can prevent the storage of cookies by activating the respective setting in your browser software. A further way of preventing web usage data (including your abbreviated IP address) generated by the cookie from being transmitted to Google and processed there is to download and install the browser plugin found here:

Finally, you can also block Google Analytics from saving your data by clicking on the link “Deactivate Google Analytics” on the website in question. An opt-out cookie will prevent the future collection of your data when you visit this website.

b) Our webpages utilize features of the Twitter service

Our webpages utilize features of the Twitter service. This social plugin is considered standard in the modern media landscape and therefore important for distributing our content. These features are provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

Your data is protected due to the fact that there is no direct integration of content from Twitter. Personally-identifying data is not automatically shared with third-parties. To protect your privacy, we explicitly inform you prior to displaying third-party content or prior to transferring data to Twitter. Users can consent to the transfer of data and the display of such content with the so-called two-click solution.

The legal basis for processing user data following successful user consent is Art. 6 Para. 1 page 1 lit. a GDPR. If a user consents to third-party content, this preference will be saved in the user’s internet browser. With the Tweet plugin, we integrate content from our own Twitter presences. We do not receive any information about the contents of any transmitted data or its use from Twitter. Additional information can be found in Twitter’s data protection notice Twitter.  This consent can be revoked at any time.

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